Termination of Employment Letter (Dismissal with Notice) — 2026 template
Employer's letter confirming dismissal after a fair process, with notice, final pay and right of appeal
- Country
- United Kingdom
- Category
- Termination
- Checked against the law
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What's inside
- Reason for dismissal and summary of the process followed
- Notice period at least the statutory minimum, or payment in lieu
- Final pay, accrued holiday and return of property
- Right of appeal under the Acas Code of Practice
Legal basis
- Employment Rights Act 1996 ss. 86 (minimum notice), 92 (written statement of reasons), 98 (fair reasons)
- Employment Relations Act 1999 s. 10 (right to be accompanied)
- Acas Code of Practice on Disciplinary and Grievance Procedures
- Working Time Regulations 1998 reg. 14 (payment for untaken leave)
Start of the text
This is the beginning of the template. Fields in square brackets are filled in the Legal editor.
Before sending: use this letter only after a fair procedure — investigation, written invitation to a meeting with the right to be accompanied, a hearing and a decision. Unfair dismissal protection currently applies after two years' continuous employment (with many day-one exceptions, e.g. discrimination or whistleblowing); the Employment Rights Act 2025 is reducing this to six months — check the commencement date before relying on the qualifying period.
[Employer name] · [Employer address]
[Date]
Private and confidential
To: [Employee full name], [Employee address]
1. Decision
Further to the [disciplinary / capability / redundancy] hearing held on [Hearing date], at which you were (accompanied by [Companion name] / informed of your right to be accompanied), I am writing to confirm the decision to dismiss you with notice.
2. Reason for Dismissal
The reason for your dismissal is [Reason: conduct / capability / redundancy / other]: [Specific facts, e.g. the allegations found proven and the evidence considered]. (Previous warnings: [Dates and nature of warnings], or "not applicable".)
In reaching this decision we considered [Your explanation, mitigation and alternatives considered, e.g. redeployment].
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